Privacy Policy

OUR COMMITMENT TO CONFIDENTIALITY

Advocate John Rimmer Limited ("We") are committed to protecting and respecting your privacy.

This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our practices regarding your personal data, and how we will treat it. By visiting or continuing to visit https://www.advocatejr.com you are accepting and consenting to the practices described in this policy.

INFORMATION WE COLLECT ABOUT YOU

We may collect and process the following data about you:

Information that you give us

This is information about you that you give us by filling in forms on https://www.advocatejr.com (our site), in the course of your employment, or by corresponding with us by phone, mail, e-mail, or otherwise.

You may also provide information when you use our site, contact us on our site, or when you report a problem with our site.

Providing information to us is optional, except where we are required by law to collect personal data (e.g. to comply with money laundering regulations), or where we are engaging you to do work for us, in which case the collection of such data is mandatory.

We may not be able to provide services that you request of us where you do not provide us with mandatory data. Even if provision of information to us is optional, if you do not provide it, it may affect our ability to advise you properly, or to act on your behalf.

Information that we collect from others

We may collect information from other persons, with your consent, during the course of acting for you, in the course of your employment with us, or when we use third-party screening-service providers.

We may collect the following information:-

Name, address, e-mail address and phone number.
Information relating to the matter on which you are seeking our advice or representation
Information to enable us to check and verify identity, e.g. your date of birth or passport details, your National Insurance and tax details
Financial details so far as required by the money laundering regulations or as relevant to your instructions including your ability to meet our invoices
Bank and/or building society details
Details of your professional online presence, e.g. LinkedIn profile
Details of your spouse/partner, dependants or other family members, and friends or charities or other organisations (e.g. if you instruct us on a family matter or a will)
Your employment status and details including salary and benefits (e.g. if you instruct us on matter related to your employment or in which your employment status or income is relevant, or if you apply to us for employment and it is required for compliance purposes)
Your nationality and immigration status and information from related documents, such as your passport or other identification, and immigration information (e.g. if necessary for compliance with the money laundering regulations, or to advise on your domicile status)
Details of your pension arrangements (e.g. if you instruct us on a pension matter or in relation to financial arrangements following breakdown of a relationship, or if you are employed by us)
Your employment records including, where relevant, records relating to sickness and attendance, performance, disciplinary, conduct and grievances (including relevant special category personal data) (e.g. if you instruct us on matter related to your employment or in which your employment records are relevant, or if you are employed by us and we are checking references or obtaining information for compliance purposes)
Your racial or ethnic origin, gender and sexual orientation, religious or similar beliefs (eg if you instruct us on discrimination claim, or if it is relevant to the terms of your will or a trust)
Your medical records (e.g. if they are material in court proceedings, or for tax planning)

We shall only use any information automatically retrieved from visitors to our web site, such as site browsing patterns, in aggregate form (so that no individual users are identified) to manage our relationship with our web site services provider and analyse site traffic. We do not use cookies to collect information about users of our web site. We will only disclose personal information to successors in title to our business and suppliers we engage to process data on our behalf. Please note that the website is not suitable for disclosing confidential information, so we recommend contacting us direct, and only divulging information and personal details by a more secure means.

WEBSITE

Our website may use cookies to provide you with a helpful experience when you browse our website. It may not be a secure place in which to divulge confidential information, however, so we recommend that you do not share any personal data through the website unless you are not concerned about its confidentiality.

USES MADE OF YOUR INFORMATION

Under data protection law, we can only use your personal data if we have a proper reason for doing so, e.g.:

where you have given consent
to comply with our legal and regulatory obligations
for the performance of our contract with you or to take steps at your request before entering into a contract
for our legitimate interests or those of a third party.

A legitimate interest is when we have a legitimate reason for which the use of your information is necessary, so long as this is not overridden by your own rights and interests.

We collect and use information held about you in the following ways:

to provide you with information requested from us about the services we offer
to carry out our obligations arising from any contracts entered into between you and us
to provide services to you as agreed
to fulfil our contractual commitments to you
to notify you of any changes to our website, fees or terms and conditions
to provide you with information on other services which may be of interest to you where you have consented to receive such information
to carry out background checks, as required by law or where we consider it necessary or appropriate to eliminate risks of money-laundering or other crime
to comply with all legal and regulatory requirements to which we may be subject
to facilitate audit of files and accounts, to satisfy company law requirements and obligations connected with legal practice
to carry out our obligations as employers, to exercise all reasonable diligence in the selection of staff and suppliers, and to administer the affairs of the company in a usual proper and business-like way

DISCLOSURE OF YOUR INFORMATION

We shall disclose your information to third parties where we have a duty to disclose or share your personal data to comply with our legal obligations under prevailing legislation, where ordered to by a court, where necessary to carry out your instructions, or as we may agree with you. We may also share your personal information with third parties pursuant to contractual arrangements with them, for purposes such as:

our professional advisers and auditors
third party suppliers of certain support services such as word processing, translation and photocopying
IT and payroll service providers
third parties engaged in the course of the provision of legal services with our clients’ prior consent, such as barristers, accountants and local counsel
third parties involved in the organisation of events and seminars
where we are under a duty to disclose or share your personal information in order to enforce or apply our terms and conditions and other agreements or to protect the rights, property, or safety of MTG, our clients, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction
if at some stage we re-organise or transfer all or part of our business. This may result in the transfer of your data to third parties through which the whole or part of our business will be carried out; if we cease to trade, or become insolvent, enter into receivership or any similar or equivalent event occurs. In such cases, those acting on our behalf may sell the business or parts of it to a third party, in fulfilment of legal or business requirements. This may result in the transfer of your data to a third party through which the business or parts of it will be carried out.

We shall not disclose your personal data to any other parties for marketing purposes.

STORAGE OF YOUR PERSONAL DATA

All information that you provide to us is stored on secure servers maintained by a service provider in the Isle of Man.

Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site and any transmission is at your own risk. Supply of information direct through our website may be particularly vulnerable as we do not have direct control over the process from start to finish. Once we have received your information, we use appropriate procedures and security features to try to prevent unauthorised access.

We will retain your personal data for such period as may be required taking into account the purpose for which the information is collected. That period is based on the requirements of data protection law, taking into account legal and regulatory requirements to retain the information for a minimum period, limitation periods for taking legal action, good practice, and our legitimate business purposes.

YOUR RIGHTS

We do not use your data for marketing purposes although we may, from time to time, send you invitations to business related events or training sessions, or send you advice of legal matters that we think might interest you. If you attend an event organised or hosted by us, we may disclose your details to other entities that participate in the organisation of that event. You have the right to ask us not to process your personal data for these purposes and you can also exercise the right at any time to have your data removed by contacting us at mail@advocatejr.com.

Our site may, from time to time, contain links to and from third parties’ websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

You are entitled to ask us for details of the personal data that we process about you. You may also be entitled to have your data rectified or deleted, to restrict processing of that data, to stop unauthorised transfers of your personal data to third parties, and to have personal data about you transferred to another organisation. You can email us at mail@advocatejr.com to make such a request.

If you think that there is a problem with the way in which we manage your personal data, you have the right to complain to the Information Commissioner’s Office. Their contact details can be found at: https://www.gov.im/about-the-government/offices/isle-of-man-information-commissioner/

CHANGES TO OUR PRIVACY POLICY

We may amend this privacy policy at any time and revised versions will be posted on this website. Your continued use of this website indicates your agreement to such changes.

CONTACT

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to mail@advocatejr.com.

Advocate John Rimmer Limited

The Old Courthouse

Athol Street

Douglas

Isle of Man

Director: JM W Rimmer

Incorporated in the Isle of Man (no. 10909V)